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Money laundering policy

Julie Twist Properties Policy Statement

Julie Twist Properties is subject to the Money Laundering Regulations 2007( updated 2017). This means that we have to obtain and hold identification and proof of address documents for all buyers and sellers who wish to do business with Julie Twist Properties.

Who is at risk?

At the start of the business relationship, we will take all relevant identification and carry out an AML (anti-money laundering) check on our clients.

Training

Julie Twist Properties is committed to training all staff in anti-money laundering legislation.

Identification procedures

All vendors, landlords, purchasers and tenants must be identified before we enter into business together. We require two documents: one piece of photo ID and one proof of residence dated in the last three months (e.g. a utility bill – see the list below. Please note that mobile phone bills are not accepted).

Should no face-to-face meeting take place, then enhanced due diligence procedures will need to be carried out. This involves asking for additional identity information. In such a case, we also require all ID documents to be certified by a third party (just like a passport application).

For all clients, an AML check is also carried out by Credit Safe (a third-party agency).

Without obtaining this information, we will be unable to proceed with any work on your behalf.

Buyers

From June 2017, we are obliged to obtain AML checks for purchasers as well as vendors. Anyone who has made an offer on a property that has been accepted will therefore be subject to an AML check. Again, photo ID and proof of address are required (see list below). We will also require proof of the source or destination of funds.

Without obtaining this information, we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents:

We require one document from List A and one recent document from List B (dated within the past 3 months) from all parties included within the contract.

List A - Identity Documents
Current signed passport

Valid UK driving licence

EEA member state identity card

Firearms certificate or shotgun licence

List B Proof of address
Utility bill (mobile phone bills are not accepted)

Mortgage statement Bank/building society statement

Valid UK driving licence (if not used in List A as ID)

State pension benefits book

Current local authority tax bill/tenancy agreement

Solicitor’s letter confirming house purchase/land registration

Joint Accounts

If an account is held in joint names, both parties must have their names and addresses verified.

If one account holder cannot provide proof of address because all household bills are in the other person’s name, then one the following will be accepted:

  • A letter from a doctor/other medical correspondence addressed to the person
  • A prescription label showing the person’s current address

Companies

For corporate customers and private companies, Julie Twist Properties must obtain the information described in the list below:

Limited company

If you are acting as the representative of a UK company, we will require the following from you:

  • Company name
  • Company number
  • Address of registered office
  • Business address
  • Certificate of Incorporation
  • If offshore, nominee director declaration and a general power of attorney

Individual identity documents (one from List A and one from List B below) will also be required for all individuals or entities with 25% or more of the shares or voting rights in the company.

Private Company

We must obtain the following information for all private companies:

  • Company name
  • Company number
  • Address of registered office
  • Business address

In addition, we will need to obtain:

  • The names of all the directors
  • The names of any individual or corporate beneficial owners who hold shares of 25% or more
  • Proof that the individual whom we have been instructed to deal with us has been given authorisation to do so (a letter from the director will be suitable).

We will require one document from List A and one recent document from List B (dated within the past 3 months) from all parties that included in the contract. Please see above lists

Record Keeping

All information obtained will be kept on file for 5 years after the business is concluded.

Questions

If you have any questions regarding money laundering, please contact office@julietwist.co.uk or call our Sales Team on 0161 834 8486.

 

 

 

 

 

 

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